Make the first week feel organised before it begins.
Collect the practical details for a warm welcome. Give your people team a clear view of induction availability, equipment preferences and anything still needed.
Here’s the job
you need done.
Keep the welcome personal and the preparation visible.
Give a new colleague a short, practical request instead of a chain of reminders. Track each detail separately so your team can see what has arrived and prepare the remaining arrangements.
“Ask Casey for their induction availability and equipment preferences next Tuesday. Follow up after two working days.”
Getting ready for a new starter
Hi Casey, we’re looking forward to welcoming you. Could you share your availability for induction and your preferred laptop setup from the options we discussed? We’ll review both to help plan your first week.
One item arrives.
The other stays on the list.
Record the reply manually to stop pending sends. Review what arrived, save the evidence, then decide the next step.
“I’m available for induction on Monday morning. I’ll confirm my laptop preference tomorrow.”Recorded by your team · Future sends stopped
Thanks for confirming your induction availability, Casey. Could you send your laptop preference when you’ve chosen? That is the last detail we need for this request.
Now you can call it done.
Your people team has reviewed the availability and equipment preferences and recorded supporting notes.
Both required items recordedFinish the admin request with a human review.
The checklist covers these two practical details. Completion does not confirm equipment delivery, employment eligibility or wider HR compliance; those checks and decisions stay with your people team.
Follow the complete visual journey